Administrative Officer

AI summary

The Administrative Officer provides administrative and operational support for a fashion house in Accra. Responsibilities include inventory management, invoicing, customer service, social media marketing, and general office administration. Candidates need a diploma, 1-2 years experience, and skills in MS Office, POS systems, and social media.

• Entry-level position requiring Diploma or Degree
• Full-time showroom-based role in Accra
• Experience in fashion/retail preferred
• Proficiency in social media and graphic design tools like Canva is an advantage

Description

Find a Job + + + + Search Administrative Officer C2_CLOTHING GH Admin & Office 3 weeks ago Easy apply New Accra & Tema Region Full Time Retail, Fashion & FMCG Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Job summary The Administrative Officer is responsible for providing administrative and operational support to ensure the smooth day-to-day running of the fashion house. The role involves managing office operations, maintaining records, coordinating appointments, handling correspondence, supporting inventory and sales administration, and assisting management with various administrative tasks. The ideal candidate should be highly organized, detail-oriented, and possess excellent communication and multitasking skills to support the efficient operation of the business. Min Qualification: Diploma Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Ghana Job descriptions & requirements Key Responsibilities: Monitor showroom stock levels, record inventory movements, and promptly report low stock or discrepancies to Management. Prepare and issue accurate sales invoices, receipts, and other transaction documents in a timely manner. Coordinate communication between showroom staff, Management, and customers, ensuring timely follow-up on key actions. Send reminders and follow-ups regarding customer orders, payments, deliveries, appointments, and other operational activities. Professionally handle incoming telephone calls, respond to customer enquiries, take messages, and escalate issues where necessary. Design and publish promotional flyers, product updates, and marketing content across the company's social media platforms in line with approved brand guidelines. Maintain accurate and well-organized physical and electronic records, including invoices, inventory records, supplier information, and correspondence. Provide administrative support, including scheduling meetings, managing office supplies, and assisting with special projects, promotional activities, and events. Ensure the showroom consistently reflects the company's brand standards through proper presentation and organization. Perform any other administrative or operational duties assigned by Management. Qualifications and Experience: Minimum of a Diploma or Degree in Business Administration, Retail Management, Marketing, or a related field will be an added advantage. At least 1–2 years' experience in administration, retail operations, customer service, or a similar role. Experience within the fashion, retail, or lifestyle industry will be an advantage. Skills and Competencies: Strong organizational and time management skills. High level of accuracy and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word and Excel). Familiarity with Point of Sale (POS) systems and basic invoicing processes. Good working knowledge of social media platforms such as Instagram, Facebook, TikTok, and WhatsApp Business. Basic graphic design skills using tools such as Canva will be an added advantage. Strong customer service orientation with a professional telephone manner. Ability to multitask, prioritize assignments, and work independently. Trustworthy, reliable, and able to maintain confidentiality. Working Conditions: Full-time, showroom-based role located in Accra. Occasional evening or weekend work may be required during promotional events, product launches, or exhibitions. Compensation and Benefits: Competitive salary GHS2000.00-GHS2500.00, Weekly transportation Statutory employment benefits. Opportunities for professional development and training in retail operations, merchandising, customer experience, and digital marketing. Note : Would prefer Candidates in and around Spintex, Lashibi, Sakumono, and their environs. Location: Nungua Barrier office Log In and Apply Important safety tips Do not make any payment without confirming with the Jobberman Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job Log in to apply now Continue with Google Continue with Linkedin Or continue with Forgot Password? Keep me logged in Log in Don't have an account? Sign Up to Apply Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS Activate Notifications Stay productive - get the latest updates on Jobs & News Activate Deactivate Notifications Stop receiving the latest updates on Jobs & News Deactivate This action will pause all job alerts. Are you sure? 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