Office Manager
AI summary
An architectural practice in Accra is hiring an experienced Office Manager to run daily studio operations, administration, finance support, HR coordination, and executive assistance. The role suits a highly organized professional who can keep systems, records, and people working smoothly behind the scenes.
- Senior-level role requiring at least 5 years of office management experience
- Covers studio operations, finance support, HR tasks, and executive assistance
- Experience in architecture, engineering, construction, or design is an advantage
- Requires use of Xero or similar accounting software
- Full-time position based in Accra with standard 8 to 5 working hours
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required5+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in cleaning, internship, entregadorThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AccraThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Office Manager evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Confidential and the role in Accra.
- Add concrete examples related to cleaning, internship, entregador, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Jobberman Ghana; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Jobberman Ghana
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Office Manager role in cleaning, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Accra under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Confidential before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Office Manager
Jobberman Third Party
Management & Business Development
Today
Easy apply
New
Accra & Tema Region
Full Time
Construction
Confidential
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Job summary
We are looking for someone who enjoys creating order, improving systems, and supporting a creative team behind the scenes. The successful candidate should be equally comfortable coordinating contractors, managing financial records, organizing meetings, and ensuring the studio operates smoothly. They should take initiative, anticipate problems before they arise, and be motivated by helping a growing architectural practice perform at its best.
Min Qualification:
Degree
Experience
- Level:
- Senior level
- Length:
- 5 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Ghana
- Job descriptions &
- in office management, operations, administration, or a similar role.
- within an architecture, engineering, construction, design, or professional services environment will be an advantage.
- using Xero or similar accounting software is preferred.
- Key Skills & Attributes:
- Highly organized with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Strong administrative and financial management skills.
- Ability to manage multiple priorities and meet deadlines.
- Proactive, resourceful, and solutions oriented.
- High level of professionalism, discretion, and confidentiality
- Strong interpersonal skills with the ability to engage confidently with clients, consultants, suppliers, and contractors
- Comfortable working independently and taking ownership of responsibilities.
- Proficient in Microsoft Office Suite, particularly Excel and Word.
- Willingness to improve systems and contribute to the continued growth of the practice.
- Location:
- Accra
- Salary
- : Attractive
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- Do not make any payment without confirming with the Jobberman Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
- Key
- as needed.
- Monitor office subscriptions and recurring operational expenses.
- Human Resources & Studio Culture:
- Coordinate recruitment logistics and interview scheduling.
- Assist with onboarding of new employees.
- Maintain staff leave and attendance records.
- Support performance review scheduling.
- Help foster a positive, organized, and collaborative studio environment.
- Executive Support:
- Provide administrative support to the Creative Director.
- Coordinate travel, accommodation, and meeting logistics.
- Manage diary commitments where required.
- Assist with correspondence and follow-up actions.
- Qualifications:
- Bachelor's degree or Diploma in Business Administration, Management, Communications, or a related discipline.
- Minimum of 5 years'
Responsibilities
The Office Manager is responsible for the day-to-day operation of the practice, ensuring the studio, administrative systems, financial processes, and project support functions operate efficiently and professionally. The role serves as the operational backbone of the practice, enabling the design team to focus on delivering exceptional architectural work.
Studio & Office Operations
Oversee the daily operation of the studio and maintain a professional working environment.
Manage office supplies, stationery, printer consumables, refreshments, and cleaning supplies.
Monitor office utilities including electricity, water, internet, and data services.
Coordinate maintenance of office equipment including printers, generator, AVR, air conditioning, and IT equipment.
Coordinate office maintenance, repairs, and service providers.
Maintain the material sample library, product catalogues, and office archive.
Ensure the studio remains organized, presentable, and fully operational.
Maintain inventories of office furniture, equipment, and assets.
Coordinate external printing, courier services, and document deliveries.
Manage reception duties, welcome visitors, and handle incoming calls and correspondence.
Studio Administration:
Maintain studio filing systems and administrative procedures.
Organize project documentation and ensure consistency in filing and record management.
Coordinate meetings, prepare agendas, and record meeting minutes where required.
Maintain consultant, supplier, and client databases.
Finance & Administrative Support:
Act as custodian of petty cash.
Raise Purchase Orders and process office purchases through Xero.
Record petty cash transactions and reconcile expenses.
Manage office cash advances and supporting documentation.
Coordinate supplier onboarding and maintain vendor records.
Assist with invoice processing and monthly financial documentation.
Support the accountant with administrative