Programme Management Office (prmo) - Senior Officer

U Programme Management Office (prmo) - Senior Officer UNOPS Product & Project Management 1 week ago New Outside Ghana Full Time Confidential Share link Share on WhatsApp Share on LinkedIn Share on Facebook Share on Twitter Share via SMS

Experience

Location: Ghana Job descriptions &

• Level: Mid level
• Length: 4 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant
• OR Master’s degree (or equivalent) in Project Management with 2 years of relevant
• is required. Desired PRINCE2 Practitioner certification is highly desirable. Required
• is work in project management. Desired
• of working in multicultural environments or UN system organizations in a developing country is desired.
• in development or humanitarian contexts is desired
• with data analysis, management reporting and project management tools and information management systems is a strong advantage
• working in developing countries (especially Africa) is a strong advantage
• working in an international environment is highly desired
• dealing with government officials is an advantage
• working on infrastructure project is an advantage < Log In and Apply Important safety tips Do not make any payment without confirming with the Jobberman Customer Support Team. If you think this advert is not genuine, please report it via the Report Job link below. Report Job

Requirements

Job Highlight Strengthen project delivery across West Africa, enhancing portfolio performance and advancing sustainable development. Role Purpose The role of the PMO - Senior Officer is to support the Head of PMO, the Head of Programme and the Senior Management to exercise Governance over the MCO Portfolio. S/he provides Oversight, Advisory and decision-enabling functions to assigned portfolios in the Multi-Country Office. The PMO - Senior Officer supports the facilitation of the successful and consistent delivery of projects in their assigned portfolios while facilitating a balanced MCO-wide Outlook of the portfolio. S/he guides the projects and Project Managers in applying best practice in order to capitalize on the model of excellence of UNOPS. The successful candidate provides continuous guidance and limited support to Project Teams, while ensuring that the entire portfolio team is knowledgeable and works collectively towards the organization’s strategic goals and commitments to our partners. Functions / Key Results Expected Development & Planning Provide support to project management teams in facilitating the implementation of appropriate standards and best practices in line with UNOPS policies and procedures Assist in coordinating the development, consolidation and tracking progress of other Units’ plans Support PMs and PMSOs with the establishment, monitoring and delivery of business and programme level strategies, plans, targets, indicators and work plans, verifying budgets against forecasts, ensure this is done properly Ensure projects in the development of Gender Action Plan; and monitor that the plans are followed through Develop and establish resource tracking systems for use within the PMO, complementary to UNOPS' online tools, to ensure effective planning, forecasting and tracking of delivery across the Country Office. Ensure the project team to identify and anticipate potential risks and issues in a timely manner, and escalate to the HoP and management team as necessary Work closely and support the project team in project setup, implementation and closure activities Establish standards and monitor the use of configuration management systems in the Country Office Monitor and ensure that projects have project implementation plan, HR plan, procurement plan, quality management plans, stakeholder engagement plan, and the plans are properly followed through. Monitoring, Evaluation & Reporting Ensure regular project and corporate reports are issued in accordance with client, donor and corporate guidelines and standards Facilitate implementation of corporate standards, initiatives and

across the Country Office in coordination with the WAMCO PMO team lead Regularly review project status and monitor progress through output tracking tables, assist and advise PMs for any irregularities observed Assess projects’ health against key performance indicators (scope, cost, schedule, quality and risk); and escalate issues in a timely manner Monitor project documentations are complete and up to date including plans and progress reports are maintained as required by UNOPS standard procedures Ensure timely UNOPS internal reporting

Coordinate the effective preparation and organization of office, portfolio and project level quarterly assurance, Assist in the coordination of organizational risks and issues management at the business unit level and advise Country Office management on mitigating and remedial actions. Provide risk and issue management support to programs and project teams Provide routine oversight and analysis of delivery and project closure data, supporting the PMO team lead in the development of quarterly and periodic analysis, as well as tracking of business unit, operational, and project level issues, risks and lessons learned within the dashboard and other UNOPS systems, as required Ensure that all projects have a result framework and dashboard for monitoring outputs and activities Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress Monitor the Health, Safety, Social and Environmental (HSSE) country focal has prepared HSSE plans and reported periodically Monitor and review project’s monthly progress reports; and identify cross-cutting issues that require action and follow up. Stakeholder Engagement Ensure that all projects has a dedicated stakeholder management and communication plan Assist the PM in the stakeholder profiles and facilitate the formulation of stakeholder engagement strategies Enable the formulation of programme and project communications plans Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects Coordinate internal programme/project communications Monitor the effectiveness of programme/project communications. Quality Assurance Work with internal audit and finance to ensure the programme complies with audit

Support the operations units and personnel to ensure alignment with programme and project needs/

Contribute towards full compliance with UNOPS standards for corporate/ programme/ project management Coordinate quality reviews of programme/project documents, plans and reports. Provide quality control for management products (project documents, reports, etc.) as and where required Assist the Project Manager, Project Coordinator and PMO team lead in supporting key stakeholders to continuously identify and improve operational processes relevant to project implementation Assist knowledge management efforts through documentation of best practices, regularly organizing and facilitating lessons learnt and closure workshops Implement capacity building activities for the project team on identified gaps. Knowledge and innovation Management Support the Country Office and WAMCO Programme Leadership Team in improving local hub working practices particularly in the areas of: Planning & Schedule Management Performance Monitoring through enhanced Project Control Metric Regime and Performance Management Interventions to facilitate enhanced project and programme levels of service Contract & Risk Assurance. Ensure routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of national staff Participate in, and advocate PMs' participation in, relevant Communities of Practice Actively interact with PMs and the wider PM community to share case studies, lessons learned and best practices in the Knowledge System Provides feedback to Practice Leads on policy and supporting guidance working to achieve continuous improvement of UNOPS policies Contributes to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. The Project Management Office (PMO) - Senior Officer directly impacts on achievement of project results by assisting the Head of Programme to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Required Bachelor’s degree (or equivalent) in Project Management with 4 years of relevant

Relevant

Education