Operations Executive
AI summary
Infant Prodigy Ltd is hiring an Operations Executive in Kumasi, Ashanti Region, to coordinate order processing, warehouse dispatch, delivery scheduling, inventory control, and logistics documentation for food and beverage products. The role is full-time, entry-level, and requires English proficiency, with duties focused on timely deliveries, stock accuracy, vehicle management, and operational reporting.
- Entry-level full-time role in Kumasi, Ashanti Region
- Focus on food and beverage FMCG logistics and distribution
- Responsibilities cover order processing, dispatch, inventory, and vehicle management
- Requires English proficiency and local Ghana-based applicants
AI job guide
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AI salary guide
Source salary availableThe source lists Confidential. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, sales, factoryThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in KumasiThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Operations Executive evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Infant Prodigy Ltd and the role in Kumasi.
- Add concrete examples related to driver, sales, factory, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Jobberman Ghana; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- Jobberman Ghana
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
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Interview preparation
- What experience makes you a strong fit for this Operations Executive role in driver, sales?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Kumasi under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Infant Prodigy Ltd before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
I
Operations Executive
Infant Prodigy Ltd
Management & Business Development
Yesterday
New
Accra & Tema Region
Full Time
Confidential
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Experience
Level:
Entry level
Length:
No Experience/Less than 1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant
Location: Ghana
Job descriptions &
in food and beverage FMCG distribution, logistics, warehousing or operations.
⦁
coordinating delivery vehicles, drivers and Warehouse personnel is preferred.
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Good knowledge of Kumasi and major distribution routes within the Ashanti Region.
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Strong understanding of inventory management, food and beverage distribution, FEFO and FIFO.
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Strong planning, organisational, numerical, analytical and problem-solving ability.
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Ability to use Microsoft Excel; knowledge of QuickBooks, inventory software or ERP systems is an advantage.
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Strong leadership and supervisory ability.
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High level of integrity, discipline and accountability.
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Must be willing and able to work full-time in Kumasi.
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Must be willing to travel outside Kumasi when required for distribution, stock transfers, customer deliveries, sales-support activities, market expansion or other authorised Company assignments.
Mandatory Guarantor Requirement
Every successful applicant must provide a minimum of two (2) qualified guarantors who satisfy all conditions specified in the Infant Prodigy Ltd Guarantor Form. One guarantor must be an immediate family member and the second must be a non-family member. All guarantors must provide the required identification and supporting documents and must be available for verification by Infant Prodigy Ltd. Employment shall not be fully confirmed until the guarantor verification process has been satisfactorily completed.
General Conditions
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The position is based in Kumasi, Ashanti Region, Ghana.
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The employee must maintain high standards of honesty, integrity, professionalism and accountability.
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The employee must protect Company inventory, cash, vehicles, equipment, documents and other assets entrusted to him or her.
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The employee must comply with Company policies, food and beverage handling procedures, inventory controls and lawful Management instructions.
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The employee must maintain regular attendance and punctuality.
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The employee must undertake authorised travel outside Kumasi when required for duties relevant to the position.
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Requirements
- Kumasi, Ashanti Region | Full-Time | Food & Beverage FMCG
- & Qualifications
- ⦁
- HND or Bachelor's Degree in Supply Chain Management, Logistics, Operations Management, Business Administration or related field.
- ⦁
- Minimum of two (2) to three (3) years'
Job Purpose
The Operations Executive is responsible for coordinating the efficient movement, storage and delivery of the Company's food and beverage products from the warehouse to customers. The role oversees order processing, warehouse coordination, inventory movement, delivery scheduling, vehicle utilisation, stock control, logistics documentation and operational cost management. The objective is to ensure that the right products are delivered to the right customers, in the correct quantities, in good condition and at the right time.
Key Responsibilities
- 1.
- Coordinate daily customer order processing and dispatch activities.
- 2.
- Receive approved orders and ensure they are accurately communicated to Warehouse personnel.
- 3.
- Prepare daily delivery schedules based on customer location, route, order size, urgency and vehicle capacity.
- 4.
- Coordinate drivers, delivery personnel and Warehouse staff during picking, loading and dispatch.
- 5.
- Ensure every delivery is supported by the appropriate invoice, delivery note or approved documentation.
- 6.
- Confirm that food and beverage products loaded onto delivery vehicles correspond with approved customer orders.
- 7.
- Monitor deliveries throughout the day and follow up on outstanding orders.
- 8.
- Ensure drivers return invoices, delivery notes, cash/cheque documentation, rejected products and other relevant records after deliveries.
- 9.
- Investigate shortages, over-supplies, rejected deliveries, damaged goods and customer complaints.
- 10.
- Coordinate stock movements and transfers and ensure all movements are properly documented and reconciled.
- 11.
- Monitor inventory levels and alert Management about potential stock-outs, overstock or slow-moving products.
- 12.
- Coordinate the receipt and offloading of imported containers and supplier deliveries and verify quantities against shipping and supplier documentation.
- 13.
- Monitor damaged, leaking, dented, broken, expired, returned and near-expiry products.
- 14.
- Work closely with Sales and Warehouse teams to reduce slow-moving and near-expiry inventory.
- 15.
- Ensure strict implementation of FEFO for products with expiry dates and FIFO where appropriate.
- 16.
- Monitor Company vehicles, mileage, fuel consumption and maintenance and ensure drivers follow approved routes.
- 17.
- Coordinate vehicle servicing, repairs, insurance, roadworthy certification and other regulatory documentation.
- 18.
- Maintain accurate delivery, fuel, vehicle and operational records and monitor logistics and distribution costs.
- 19.
- Support daily cycle counts, periodic physical stock-taking and investigation of inventory variances.
- 20.
- Ensure proper storage and handling standards for food and beverage products and monitor staff compliance with Company procedures.
- 21.
- Prepare weekly and monthly operational performance reports and recommend improvements to delivery routes, warehouse efficiency and vehicle utilisation.
- 22.
- Protect Company inventory, vehicles, equipment and other operational assets.
- 23.
- Travel outside Kumasi when required for distribution, stock transfers, customer deliveries, sales-support activities, market expansion or other authorised Company assignments.
- 24.
- Carry out any additional operational or logistics duties assigned by Management.
- Key Performance Indicators (KPIs)
- ⦁
- On-time delivery rate
- ⦁
- Order fulfilment accuracy
- ⦁
- Delivery turnaround time
- ⦁
- Delivery shortages and errors
- ⦁
- Customer delivery complaints
- ⦁
- Vehicle utilisation
- ⦁
- Fuel consumption and cost control
- ⦁
- Inventory accuracy
- ⦁
- Reduction in stock damages
- ⦁
- Reduction in product expiry and near-expiry exposure
- ⦁
- FEFO compliance
- ⦁
- Accuracy of operational documentation
- ⦁
- Operational cost control
- ⦁
- Compliance with Company procedures
- Job