Administrative Officer
AI summary
An Administrative Officer role based in Accra within the construction sector, responsible for office administration, project documentation, client coordination, logistics support, and finance/HR assistance. The position requires a bachelor's degree, 3 years of experience, and proficiency in MS Office and CRM/ERP tools, offering a full-time schedule with an attractive salary.
- Full-time role based in Accra with an attractive salary
- Requires a bachelor's degree and around 3 years of experience
- Covers office admin, project documentation, logistics, and client coordination
- Values construction or showroom experience and MS Office/ERP skills
- Easy apply directly on Jobberman
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists Attractive. Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in driver, sales, retailThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AccraThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Officer evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Confidential and the role in Accra.
- Add concrete examples related to driver, sales, retail, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Jobberman Ghana; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- Jobberman Ghana
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Officer role in driver, sales?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Accra under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Confidential before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Administrative Officer
Jobberman Third Party
Admin & Office
Today
Easy apply
New
Accra & Tema Region
Full Time
Construction
Confidential
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Job summary
The Administrative Officer plays a central role in ensuring smooth operations across office administration, project documentation support, customer inquiries, showroom assistance, and logistical coordination for projects. This role serves as the operational backbone bridging the various departments of the company.
Min Qualification:
Degree
Experience
- Level:
- Mid level
- Length:
- 3 years
- Language Requirement:
- English
- Working Hours:
- Full Time - 8 to 5
- Applicant
- Location:
- Ghana
- Job descriptions &
- 2–4+ years of administrative or operational experience, ideally within construction, interior finish, building materials, or retail showroom environments.
- Technical & Computer Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and
- with CRM or ERP software (QuickBooks, Zoho, Odoo, or similar)
- Key Competencies: High attention to detail, strong multi-tasking skills, excellent written/verbal communication, and proactive problem-solving.
- Product Familiarity: Basic understanding of interior design/construction terminology or finish materials (flooring/cladding) is a strong advantage.
- Key Performance Indicators (KPIs)
- Documentation Accuracy: 100% accuracy and timely filing of project folders, delivery notes, and purchase orders.
- Dispatch Speed: Processing and dispatching material requests within 24–48 hours.
- Invoice & Billing Support: Timely logging of supplier invoices and assisting in issuing client billings without delay.
- Customer Service Responsiveness: Responding to office inquiries and client calls within 2 business hours.
- Location
- : Accra
- Salary
- : Attractive
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- Do not make any payment without confirming with the Jobberman Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
- Report Job
Requirements
Key
Roles & Responsibilities
- Office & Operations Support
- Maintain office organization, manage daily communication (calls, emails, mail distribution), and handle general office procurement and supplies.
- Assist in client walk-ins, phone inquiries, and direct leads to sales/project teams.
- Oversee front desk/showroom aesthetics, organizing material display boards, sample racks, and product brochures.
- Project Administration & Documentation
- Prepare and organize project folders, submittal packages, material release, site checklists, and warranties.
- Log and track quotation requests, purchase orders (POs), supplier invoices, and delivery notes.
- Assist project manager in drafting formal communications, site instruction records, variation orders, and meeting minutes.
- Products & Samples Management & Client Coordination
- Catalog, organize, and dispatch samples and products to clients and prospects.
- Maintain products inventory logs.
- Follow up with clients regarding scheduled site deliveries, installation dates, and payment collections.
- Logistics & Inventory Support
- Coordinate dispatch schedules with drivers, warehouses, and freight forwarders for timely site deliveries.
- Verify incoming stock delivery notes against original purchase orders and flag discrepancies or damages.
- Maintain updated records of warehouse inventory levels for cladding adhesives, trims, underlays, and other materials.
- Track and Log company vehicles and assets.
- Finance & Human Resources Assistance
- Assist accounting with client invoicing, progress billing follow-ups, and petty cash management.
- Log installation crew hours, attendance, and overtime for payroll processing
- Maintain worker onboarding records, site safety clearance badges, and insurance documentation for sub-contractors.
- Qualifications &
Education
Bachelor’s degree in Business Administration, Office Management, or related field.